By-laws

ARTICLE ONE: Name 

The name of the organization shall be the Randleman High School Band Booster Club, Randleman, North Carolina. The organization is hereinafter referred to as the Club. 

ARTICLE TWO: Purposes 

The purposes of the club shall be: 

1. To promote means and opportunities for the education of the public with respect to the  study and culture of instrumental music. The Randleman High School Band Director will take  charge of this purpose. 

2. To solicit, collect and otherwise handle and dispense of funds in promotion of the activities  of the Randleman High School Band Program, with the advice and counsel from the Band Director. 

3. To assist the Band Director within the Randleman area in developing an outstanding music education program. 

ARTICLE THREE: Membership 

SECTION I: Classes of Membership 

There shall be a general membership and board membership. General membership in the club is open to parents/guardians of students enrolled in the Randleman High School Band Program. Any parent/guardian with a student participating in the marching band program (ie: color guard, actors) shall be deemed ex/officio members.  

SECTION II: Board Membership

Board Membership may be awarded to any parent/guardian that has been a general member of the club for at least one year. Board members will be nominated by the club and voted in at the last meeting of the school year. Board members will be nominated and voted on annually. Board Membership shall be limited to the time that the general member’s child/children remain in the Randleman High School Band Program. 

SECTION III: Voting Rights 

Each full active member shall be entitled to one vote on each matter submitted to a vote  of the members. A member must be present at the club meetings to vote. Voting rights are automatically granted to general members that currently have a student in the Randleman High School Band Program.

ARTICLE FOUR: Meetings 

SECTION I: Regular Meeting 

The regular monthly meeting shall be held on the third Thursday of each month at Randleman High School, in the band room, for the purpose of transacting the business of the club. 

SECTION II: Special Meeting 

Special meetings may be called by the President and/or by the Board of Directors  and/or shall be called upon the written request of the President by members of the  Club. The purpose of the meeting shall be stated in the call. Majority of the Board of  Directors need to be present for a quorum. At least (3) days notice shall be given,  except in an emergency situation. 

SECTION III: Annual Meeting 

The meeting on the third Thursday of May shall be known as the Annual Budget Meeting.  The third Thursday of April is for the purpose of electing officers and directors, receiving  reports of officers and committees and for any other business that may rise. 

SECTION IV: Quorum 

A quorum shall consist of those members present at a regular meeting. 

ARTICLE FIVE: BOARD OF DIRECTORS 

The board will consist of all officers of the Club as well as the Band Director.

SECTION I: Management 

The officers of the Club shall be a President, Vice-President, Recording Secretary, and Treasurer. These officers shall perform those duties prescribed by these By-Laws, by  resolutions and directives of the Board, and by the parliamentary authority adopted by  the Club. All candidates for elective offices shall be band booster members in good  standing, as well as parents/guardians of band members and active participating  volunteers for one fiscal year at the time of the election. 

SECTION II: Tenure 

The term of office shall begin at the close of the regular June meeting with all properties  being turned over to the incoming board on July 1st.

ARTICLE SIX: OFFICERS 

SECTION I: Officers 

The officers of the Club shall be a President, Vice-President, Recording Secretary, and Treasurer. These officers shall  perform those duties prescribed by these By-Laws, by resolutions and directives of the Board, and by the parliamentary authority adopted by the Club. All candidates for elective offices shall be Band Booster Members in good standing, as well as parents/guardians of band members and active participating volunteers for one fiscal year at the time of the election. 

SECTION II: Election and Term of Office 

No later than the regular meeting held on the third Thursday in January, the Club should present a slate of nominees for each officer position. Each officer shall serve for a term of one year from July 1st through June 30th, or until a successor has been elected and qualified. 

SECTION III: Removal from Office 

Any elected or appointed officer may be removed by a 2/3 vote of a quorum of members at the next regularly scheduled meeting upon recommendation of the Board  whenever in its judgment, the best interest of the Club would be served thereby. Any  situation that raises concerns about or complaints of officers elected or appointed  should be referred to the Board of Directors. 

SECTION IV: Vacancies 

A vacancy in any office because of death, resignation, removal or otherwise, may be  filled via an appointment by the Board of Directors for the unexpired portion of the term 

SECTION V: Officers & Responsibilities 

The officers shall have such powers and shall perform such duties as may from time to  time be specified by resolutions or other directives of the Board of Directors. In the  absence of such specifications, each officer shall have the powers and authority and shall  perform and discharge the duties of officers of the same title serving in non-profit  organizations having the same or similar general purposes and objectives as this  organization.

The principal duties of the President shall be to preside at all meetings of the members  and the Board of Directors and the Club. The President should have a general supervision of the affairs of the organization, including oversight of other officers. 

The principal duties of the Vice-President shall be to preside at membership meetings in the absence of the President.  They shall also be responsible for assisting and coordinating the activities of the following standing committees:  Special Events,  Volunteers, Fundraising Projects, and Uniforms/Equipment.

The principal duties of the (Recording) Secretary shall be to keep safely and  systematically all books, papers, records and documents belonging to the organization  or in any way pertaining to the business thereof, except the books and records  incidental to the duties of the Treasurer. The Recording Secretary shall also be in  charge of maintaining open communications with the Club, and taking minutes during regular meetings. 

The principal duties of the Treasurer shall be to keep an account of all monies, credits  and properties of any and every nature of the organization which shall come into  his/her hands, to keep an accurate account of all monies received and disbursed and of proper vouchers for monies disbursed, to render such accounts, statements and inventories of monies received and disbursed, and of money and property on hand and generally of all matters pertaining to his/her office, as shall be required by the Board of Directors. The Treasurer shall have the authority to choose the banking institution with the approval of the Band Director. 

Before relinquishing monies of said organization, at the end of the fiscal year, an  audit shall be made by person/persons, as appointed by the Board of Directors. 

The Board of Directors may provide the appointment of such additional officers as they  may deem for the best interest of the organization. Whenever the Board of Directors  may order, any two offices, the duties of which do not conflict, may be held by one person. 

ARTICLE SEVEN: COMMITTEES 

SECTION I: Creation 

Both special and regular standing committees needed for the efficient operation of  the Club may, from time to time, be designated and established by a resolution adopted by a majority of the Board of Directors. Members of each such committee shall be appointed by the President, unless otherwise provided in the resolution establishing a committee, any rules or directives issued by said committee which is to have a  regulatory effect on the membership shall be approved by the Board of Directors before becoming effective. 

SECTION II: Term of Office 

Each member of a committee shall continue as such until the next annual meeting of the  Directors and until a successor is appointed, unless the committee shall be sooner  terminated, or unless such member be removed from such committee, or unless such  member shall cease to qualify us a member thereof. 

SECTION III: Chairman 

One member of each committee shall be appointed Chairman by the President. 

SECTION IV: Vacancies 

Vacancies in the membership of any committee may be filled by appointments by the  President, with the approval of the Board of Directors. 

SECTION V: Quorum 

Unless otherwise provided in a resolution of the Board designating a committee, a  majority of the whole committee shall constitute a quorum and the act of a majority at  which a quorum is present shall be the act of the committee. 

SECTION VI: Rules, Powers and Duties 

Each committee may adopt rules for its own government not inconsistent with these  By-Laws or with rules adopted by the Board. The powers and duties of committees  shall be determined by the President. 

SECTION VII: Standing Committees 

In addition to such other committees established by the Board of Directors, the  following may be considered as regular standing committees: Special Events, Volunteers. Fundraising Projects, and Uniforms/Equipment

SECTION IX: Ex-Officio Members 

One member of the Board of Directors shall be an ex-officio member of all committees. The Director that is included in each committee shall be agreed upon by the Board of Directors as a group. 

ARTICLE EIGHT: CONTRACTS, DEPOSITS, CHECKS AND FUNDS 

SECTION I: Contracts 

The Board of Directors may authorize any officer or officers, member or members of the organization, in addition to the officers so authorized by these By-Laws, to elicit execute and deliver any instrument or equipment in the name of and on behalf of the organization and such authority may be general or may be confined to specific  instances. 

Any contract specified by the budget which is entered into by the organization should  be, if at all possible, liquidated by the end of the fiscal year, except in rare instances  such as uniforms, special trips, etc. 

SECTION II: Checks, Drafts or Orders 

All checks, drafts or orders for the payment of money, notes or other evidence of  indebtedness issuers in the name of the organization, shall be signed by (2) two members of the Board of Directors. All expenditures must be pre-approved exceeding $300.00.  

SECTION III: Deposits 

All funds of the organization shall be deposited from time to time to the credit of the  organization in city banks, trust companies, or other depositories as the Board of  Directors may select. 

SECTION IV: Gifts 

The Board of Directors may accept on behalf of the organization any contribution,  gift, request or device for any purpose of the organization. 

ARTICLE NINE: BOOKS AND RECORDS 

The organization shall keep correct and complete books and records of accounts and shall  also keep minutes of the proceedings of its members, Board of Directors, committees,  having and exercising any of the authority of the Board of Directors and the Membership  Committee. All books and records of the organization may be inspected by any member, or  his agent or attorney for any proper purpose at any reasonable time. All books and records are to be kept by the Secretary, except those that fall within the responsibilities of the Treasurer. 

ARTICLE TEN: GENERAL 

SECTION I: Fiscal Year 

The fiscal year of the organization shall begin on the first day of July and end on the  last day of June. 

SECTION Il: Audit 

During the month of April each year the Board of Directors shall appoint a  person/persons to conduct an audit and report to the Board. Results of the audit shall  be discussed to the members at the last meeting of the fiscal year.

SECTION III: Order of Business 

The order of business at all meetings of the Club shall be prescribed by the presiding  officers. The rules contained in the By-Laws shall govern all meetings.

ARTICLE ELEVEN: AMENDMENTS 

SECTION I: Procedures 

The By-Laws of the Club may be amended at any regular or special meeting by a 2/3  vote of members present, provided that the amendment has been submitted in writing at  the previous regular meeting. Only the Board of Directors and 2/3 or more of the  membership by signed written petition may initiate an amendment. 

SECTION II: Effective Date 

Amendments shall be effective if approved, on that date, or on the date specified in the  amendment. 

SECTION III: Audit 

Audit — Randomly pick any number of checks with invoices.